Executive Assistant
We are seeking a dynamic and highly organized Executive Assistant to join our team and provide exceptional administrative support to senior leadership. This role is vital in ensuring smooth daily operations, managing complex schedules, coordinating projects, and handling a variety of office tasks with professionalism and enthusiasm. The ideal candidate will thrive in a fast-paced environment, demonstrate excellent communication skills, and possess a proactive approach to problem-solving. This paid position offers an exciting opportunity to contribute to a vibrant organization committed to excellence and growth.
Job Overview
Role summary
Provide exceptional administrative support to senior leadership and keep daily operations moving smoothly in a fast-paced in-person environment.
Core strengths
Highly organized, proactive problem-solver, strong communicator, professional under pressure, and trusted with sensitive information.
Tools
Microsoft Office Suite (Word, Excel, PowerPoint), Microsoft Outlook Calendar, Google Workspace, DocuSign, and QuickBooks or similar software.
Work style
Detail-driven calendar control, clean documentation, deadline tracking, and polished executive-level communication.
Administrative support
Draft correspondence, proofread documents, transcribe notes, and prepare reports with precision while coordinating priorities across teams.
Operations + events
Front desk excellence, office organization, supplies, and logistics support for meetings, conferences, and company functions.
Responsibilities
- Manage and maintain detailed calendars, scheduling meetings, appointments, and travel arrangements efficiently using tools like Microsoft Outlook Calendar and Google Workspace.
- Provide comprehensive executive administrative support, including drafting correspondence, proofreading documents, transcribing notes, and preparing reports with precision.
- Coordinate projects by tracking deadlines, organizing materials, and liaising with internal teams to ensure timely completion.
- Handle office management duties such as filing, data entry, maintaining office supplies, and overseeing front desk operations to ensure a welcoming environment.
- Assist with bookkeeping tasks using QuickBooks or similar software, including invoicing, expense tracking, and basic bookkeeping responsibilities.
- Manage multi-line phone systems with professional phone etiquette while directing calls appropriately and taking detailed messages when necessary.
- Support event planning efforts for meetings, conferences, or company functions by coordinating logistics and preparing materials as needed.
Requirements
- Proven experience in an executive administrative or personal assistant role with strong organizational skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and familiarity with DocuSign for electronic signatures.
- Excellent typing speed combined with transcription skills for accurate note-taking and document preparation.
- Strong office management skills including filing systems, data entry accuracy, and clerical experience in a busy environment.
- Knowledge of bookkeeping software such as QuickBooks along with basic bookkeeping and invoicing experience.
- Exceptional customer service skills with professional phone etiquette across multi-line phone systems.
- Ability to handle confidential information discreetly while demonstrating excellent organizational abilities.
- Experience in event planning, project coordination, calendar management, proofreading, and office experience is highly desirable.
Benefits
Benefits
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
More
- Paid time off
- Referral program
- Vision insurance
- Work Location: In person
